Volunteer Jobs
Being involved in the O'Fallon Torpedoes Swim Team requires parent commitment, part of this commitment is a volunteer requirement. When you registered, you submitted a mandatory Volunteer Form outlining and acknowledging this requirement. If parents do not volunteer, dues and deposits will go up to accommodate additional staff costs.
- Hint: Meets can be long events: well organized and well assisted meets can and will run shorter and smoothly
Following these guidelines will help make our season fun and successful. These guidelines were established so meets can run as smoothly as possible for you and your swimmers.
- Each family works half a meet 4 times or 2 full meets
- If you have signed up to work and cannot, it is your responsibility to find a replacement
- All workers must be at least 16 years of age or older
- If you are not able to fulfill your volunteer requirement, the family deposit will not be refunded and your ability to register for the swim team in the future will be in jeopardy
- Volunteer schedules will be assigned through Swimtopia
- Please remember when you create your account that you add at least 2 parents/guardians. This will help you sign up for volunteer jobs!
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Volunteer Job Descriptions
| Job | Description | Extra Training Required? | Needed Per Half Meet |
| Stroke Judge | If you would like to be a Stroke Judge, you need to attend a Stroke Judge Clinic (this is easy, done in-house, and is not as scary as it sounds) to volunteer as a Stroke Judge. Attending a clinic qualifies a Judge for two years. This will count as volunteer time for swim meets. Stroke Judges should wear white shirts and blue pants/short to help identify them during meets. The backup stroke judge is required to be available for the entire meet. | Yes |
2+2
1 backup |
| Announcer | The volunteer who works this position is responsible for announcing the events and what events are being called to the bullpen. If you would like to be an announcer, please contact the Team League Representatives to plan for job shadowing to learn the rules and cues to keep the meets on schedule. The backup will be responsible for filling in for either the Starter or Announcer and will be available for the entire meet. | Yes |
1+1
1 backup |
| Starter | Starts each race and makes necessary announcements during home meets. If you would like to be a starter, please contact the Team League Representatives to plan for job shadowing to learn the rules and cues to keep the meets on schedule. | Yes | 1+1 |
| Bullpen - Entry Gate | Volunteers who work this position will monitor the bullpen entrance, to make sure that only swimmers who have been called are coming in. They will take them to the staging tents. | No | 2+2 |
| Bullpen - Heat Leads | Volunteers for this position will be responsible for 1 heat of swimmers in the bullpen. They need to ensure that the correct swimmers are in their lane in the correct event and heat, and then will take them over to the starting blocks. | No | 6+6 |
| Bullpen - Staging Tents | Volunteers who work this position are responsible for working the bullpen staging area. They will need to verify that they have all of the swimmers for there events, and then will direct them to the bullpen seats. | No | 8+8 |
| Bullpen - Tower | Volunteers who work this position will sit in the slide tower at the bullpen entrance and will be responsible for the number boards that announce what events have been called to the bullpen. | No | 1+1 |
| Data Entry | Two workers from each team process the Timer Sheets and DQ sheets from Runners and enter the data into Swimtopia via one of two computers at the facility. Data Entry also involves adjusting the meet when required, printing datasheets (for Coaches Only), archiving the paperwork, and printing and posting Meet Results as they become available. | No | 2+2 |
| Deck Duty | Volunteers who work this position are responsible for enforcing pool rules (ex. not getting in the water), no hanging on ropes by the bullpen, etc. They will also need to be present by the bullpen during relays to help keep kids in line. | No | 2+2 |
| Hospitality | Volunteers who work this position are responsible for making sure both the home and away team volunteers have water. They need to ensure that the water jugs stay full and will walk around the deck for the entire meet and pass it out. | No | 2+2 |
| Putting Ribbons Together | After the meet (usually during the Tuesday evening practice following the meet) these workers take the printed results stickers generated by the Data Entry team and attach them to the appropriate ribbon. Ribbons are then filed into swimmers' mailboxes (folders) for pickup at the following practice. | No | 3 |
| Runner | Two runners from each team pick up the Timer Sheets from Timers and DQ sheets from the 4 Stroke Judges from each heat and deliver them to the Data Entry team at the scoring area. | No | 2+2 |
| Timer | Timers from each team use stop watches and record times from each heat on Timer Sheets before handing them to Runners. Timers also check the names of each swimmer to ensure they are in the correct heat and lane. Three timers per lane are required. One timer will be designated to write all times on the Timer Sheet. Timers will switch ends of the pool for 25-yard events. | No | 11+11 |
| Volunteer Backups (Floaters) | This position is for swim meet backups, and will fill in as needed at any position determined by the Volunteer Lead and League Reps. Volunteers for this position could work first or second half as needed. | No | 2 |
| Volunteer Check-In | Volunteers who work this position are responsible for doing set up for check-in and getting supplies/equipment ready for the meet. They will check-in both volunteers and swimmers. 2nd half volunteers are responsible for helping with break down/clean up at the end of the meet and making sure all supplies/equipment are returned. | No | 3+2 |
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